Read the Docs

TimeTrackerAI

Smarter time tracking, powered by AI.

TimeTrackerAI is your intelligent productivity assistant—designed for individuals and teams who want total control over how their time is spent. Whether you're logging hours manually or starting timers, TimeTrackerAI makes tracking effortless and turns your data into actionable insight with the help of AI.

Beyond time tracking, TimeTrackerAI features a powerful Task Board that helps you organize, prioritize, and manage your work visually. The Task Board lets you break down your day into actionable tasks, move items across columns, and track progress in real time. Integrated with your time entries, the Task Board provides a holistic view of your productivity—enabling you to see not just how much time you spend, but exactly where your effort goes.

With AI-driven suggestions, TimeTrackerAI can recommend task priorities, detect bottlenecks, and help you optimize your workflow. Whether you're working solo or collaborating with a team, TimeTrackerAI brings together time management and task organization in one seamless, intelligent platform.

Getting Started

Before you begin tracking time or tasks, it's important to configure your account settings for the best experience:

Set Your Timezone: Navigate to Manage Account in the main menu, then select the Profile tab. Set your local timezone here. If you skip this step, your account will default to UTC time.

Example: Setting your timezone in the Profile tab
Set Your Working Days & Hours: In Manage Account, go to the Schedule tab. Here, set your typical working days and your daily start and end times. This information is used for productivity insights and helps TimeTrackerAI track work done outside your normal schedule.

Example: Setting your working days and hours in the Schedule tab

Once your account is configured, follow these steps to get started:

After logging in, navigate to the Time Tracking page or the Task Board page from the main menu.
Begin entering your tasks on the Task Board and logging your time entries on the Time Tracking page. You can create tasks, start timers, or manually add time as needed.
As you log tasks and time entries, your Dashboard will begin to populate with insights and analytics. Note: The Dashboard will only display data after you have logged your first tasks or time entries.
Explore the Task Board to organize your work visually and link tasks to time entries.
Review your dashboard for insights, and try asking questions or exploring AI-powered suggestions.

Need help? Send us an email at support@timetrackerai.com or visit our GitHub issues page.

Key Features

AI-powered, fast, and frictionless

Smart Time Tracking (Manual & Timers)

Start a timer or enter your time manually—whichever fits your workflow. TimeTrackerAI supports both styles with AI-driven suggestions and context-aware prompts that make time tracking fast, accurate, and frictionless.

More than just tracking time—make time work for you

Every time entry becomes a valuable data point for TimeTrackerAI’s productivity insights, found on your dashboard. These insights analyze how you’re spending your time—by category, priority, and even by working hours—to uncover hidden patterns and opportunities for improvement.

For example, the system can:

Highlight overextension risks, such as excessive work outside regular hours
Surface your top time-consuming categories and suggest where to optimize
Detect imbalances between urgent and important tasks
Provide personalized suggestions to improve your schedule, reduce burnout, and increase focus

The more intentional your time tracking, the more powerful and accurate these insights become. Whether you're trying to reclaim your focus, improve team workflows, or avoid late-night work overload, time entries are the foundation.

You're not just tracking time — you're training a system to help you work smarter, protect your bandwidth, and continuously improve how you manage your day.

Visual Task Board

Organize and prioritize your work with our Kanban-style task board. Create, drag, and drop tasks across customizable columns to visualize your workflow and track progress in real time. The intuitive interface makes it easy to manage everything from small daily tasks to complex multi-stage projects.

When you close a task and specify a duration, TimeTrackerAI automatically creates a linked time entry—ensuring your tracked time is always accurate and tied directly to your work. This seamless integration means you never lose track of where your effort goes, and your productivity data stays complete.

A task board is more than just a list—it's a visual workspace that helps you break down big goals into actionable steps, focus on what matters most, and see your progress at a glance. By connecting tasks to time entries, you gain a holistic view of your productivity, making it easier to identify bottlenecks, celebrate wins, and continuously improve your workflow.

Task & Time Entry Priorities

Both Kanban tasks and time tracking entries use a shared priority system to help you focus on what matters most. The available priorities are:

🔴 Urgent & Important: Tasks or time entries that require immediate attention and have significant impact.
⭐ Not Urgent & Important: High-value items that are important for your goals but do not require immediate action.
🟡 Urgent & Not Important: Items that are time-sensitive but less critical to your main objectives.
⚪ Not Urgent & Not Important: Low-priority items that can be scheduled for later or delegated.

You can set and filter priorities on the Kanban board for better organization and focus.

AI-Driven Productivity Insights

TimeTrackerAI transforms your time tracking data into actionable, AI-powered insights. The AI insights summary is a dynamic, real-time analysis that reviews your logged hours, task categories, priorities, and work patterns to help you understand how you spend your time and where you can improve.

What the AI Insights Summary Does

Analyzes your time distribution: Breaks down your hours by category, priority, and working hours to reveal trends and imbalances.
Identifies patterns and bottlenecks: Flags areas where you may be overextending, such as frequent work outside regular hours or too much time spent on urgent tasks.
Highlights top time investments: Shows which categories or activities consume the most time, helping you spot opportunities for optimization.
Provides personalized suggestions: Offers AI-driven recommendations to improve your schedule, balance priorities, and reduce burnout.
Visualizes productivity data: Summarizes your recent activity in clear, easy-to-read sections—such as overall distribution, top categories, and time management tips.

For example, the summary might point out if you're spending a significant portion of your time on urgent tasks outside of regular hours, suggest ways to rebalance your workload, or recommend consolidating meetings to free up focus time. The more consistently you track your time, the more accurate and helpful these insights become.

The AI insights summary is designed to help you work smarter, not harder—turning your time data into practical guidance for better productivity and well-being.

Seamless Multi-Device Sync

Use TimeTrackerAI on web, desktop, or mobile and stay in sync everywhere. Your data is updated in real-time, with AI ensuring consistency and clarity across platforms.

Custom Reports & Dashboards

Visualize how you're spending your time with exportable reports and interactive charts. AI helps surface trends, highlight inefficiencies, and pinpoint opportunities to boost your performance.

Privacy-First Architecture

You're in control. Your data is private, secure, and never sold. AI models are designed to operate locally when possible, giving you intelligent insights without compromising your privacy.

Who It's For

Working Professionals: Who want to optimize their productivity and gain actionable insights into their daily routines.
Freelancers & Consultants: Who want to better understand and optimize how they spend their time.
Remote Workers & Digital Nomads: Seeking streamlined, intelligent time tracking on the go.
Students & Academics: Managing study sessions with AI-assisted focus insights.
Anyone: Looking to better manage their time, improve productivity, eliminate distractions, and build better work-life balance with data-backed guidance.

Frequently Asked Questions

How secure is my data with TimeTrackerAI?

TimeTrackerAI takes data security very seriously. We use industry-standard encryption for all data in transit and at rest. Your time tracking data is stored in secure, SOC 2 compliant data centers. We never sell your data to third parties, and our AI processing is designed to prioritize privacy, with most analysis happening locally when possible.

Can I export my data from TimeTrackerAI?

Yes, you can export your data for personal review or analysis. Use the export tools to:

Export AI-powered productivity summaries directly to PDF for easy sharing or record-keeping.
Export your raw time entries to CSV for further analysis or backup.

These export options make it simple to access, analyze, and share your productivity data as needed.

How does the AI in TimeTrackerAI work?

Leveraging advanced AI models, including integration with OpenAI, TimeTrackerAI provides deeper insights and more natural language suggestions. The AI adapts to your unique habits and goals, offering context-aware advice and smart summaries of your productivity.

Releases

Upcoming Releases

Upcoming Features that are either in active development or planned to come soon.
If you do not see something you would like, visit GitHub Issues and check if the issue exists but is not yet planned.
If it does not exist, click New Issue and select Customer Request. Please explain your customer request in as much detail as possible to help us understand your needs.

New Feature Email Verification Needed on Registration

New users will be required to verify their email address during registration. This improves account security, prevents spam signups, and ensures users have access to important notifications.

Expected: August 2025

New Feature Custom Categories for Tasks

Users will be able to create and assign custom categories to their tasks, allowing for more personalized organization and improved reporting.

Expected: End of August 2025

New Feature Google Calendar Integration

Time entries will seamlessly sync with Google Calendar, allowing users to visualize their work in their preferred calendar application. This integration enables better scheduling, time blocking, and coordination with team members who use Google Workspace.

Expected: August 2025

New Feature Internal Notifications and Alerts

Users will receive in-app notifications for important events such as task deadlines, and system updates. The notification center will include customizable alert preferences, allowing users to focus on what matters most while staying informed of critical updates.

Expected: August 2025

Released

July 19, 2025

Bug Fix Timer Modal: Prevents closing when clicking outside

Fixed an issue where the timer modal would close if the user clicked outside the modal (on the backdrop). The modal now remains open unless closed by the user using the X, Cancel, or other modal-specific actions. This ensures users can reliably start and manage timers without accidental modal closure.

July 13, 2025

Customer Request Delete Confirmation Modal: Enter Key Support

Users can now confirm deletion of a time entry by pressing Enter when the delete confirmation modal is open, improving accessibility and workflow speed.

Enhancement Tooltips added for Priority

Added clear, multi-line tooltips for the Priority field in time entry and Kanban task modals, providing users with better guidance and understanding of priority levels. This enhancement improves user experience and product clarity.

July 12, 2025

Bug Fix Prevent Multiple Submissions: Save button disables on submit

Fixed an issue where users could click the Save button multiple times when adding a new time entry manually, resulting in duplicate entries. The Save button is now disabled and a spinner is shown while the entry is being saved, ensuring only a single submission is processed.

Bug Fix Mouse pointer changes to text input when hovering over task title but it is not an editable field

Resolved an issue where the mouse cursor would incorrectly display as a text input (I-beam) when hovering over the task card title in the Kanban board. The cursor now displays as a default pointer, making it clear that the field is not editable and improving the user experience.

Customer Request Double-Click on Task Cards to Open Details

Users can now double-click any Kanban task card to instantly open the view/edit modal for that task. This customer request streamlines workflow by allowing faster access to task details and editing, making the Kanban board more intuitive and efficient for all users.

Enhancement Time Entry Table Action Button Tooltips

Added dedicated tooltips to the view, edit, and delete buttons in the time entry table, using accessibility-focused descriptions. This improves usability for all users, especially those using assistive technologies, and ensures consistent, clear guidance for each action.

Customer Request Default Kanban Task Priority: New tasks now default to 'Not Urgent & Not Important'

Creating a new Kanban task now automatically selects "Not Urgent & Not Important" as the default priority. This customer request streamlines the workflow, requiring one less click and making task entry faster and more intuitive for users.

July 10, 2025

Bug Fix Kanban Board: Eliminated unnecessary horizontal scrolling on Tasks page.

Fixed CSS issues that caused unneeded horizontal scrolling on the Kanban Task Board. The board now properly adapts to different screen sizes, with columns resizing appropriately on larger screens and maintaining usability on mobile devices. A warning notification now appears when the window becomes too narrow for optimal viewing.

July 9, 2025

New Feature Google OAuth Integration: Secure and streamlined login and registration.

Users can now sign in and register using their Google accounts, providing a faster and more convenient authentication experience. The implementation includes secure email verification and sets the ground work for google calendar integration in the future.

July 5, 2025

New Feature Integrate Kanban Tasks with TimeTracking Entries: Seamless integration of task board items with time tracking.

Completed task board items are now seamlessly integrated with the time tracking tables and pages. This integration allows Tasks from the board to be measured for reporting and AI insights, providing a comprehensive view of your productivity and enabling deeper analysis of your work patterns.