Read the Docs
TimeTrackerAI
Smarter time tracking, powered by AI.
TimeTrackerAI is your intelligent productivity assistant—designed for individuals and teams who want total control over how their time is spent. Whether you're logging hours manually or starting timers, TimeTrackerAI makes tracking effortless and turns your data into actionable insight with the help of AI.
Beyond time tracking, TimeTrackerAI features a powerful Task Board that helps you organize, prioritize, and manage your work visually. The Task Board lets you break down your day into actionable tasks, move items across columns, and track progress in real time. Integrated with your time entries, the Task Board provides a holistic view of your productivity—enabling you to see not just how much time you spend, but exactly where your effort goes.
With AI-driven suggestions, TimeTrackerAI can recommend task priorities, detect bottlenecks, and help you optimize your workflow. Whether you're working solo or collaborating with a team, TimeTrackerAI brings together time management and task organization in one seamless, intelligent platform.
Getting Started
Before you begin tracking time or tasks, it's important to configure your account settings for the best experience:
- Set Your Timezone: Navigate to Manage Account in the main menu, then
select the Profile tab. Set your local timezone here. If you skip this step, your
account will default to UTC time.
Example: Setting your timezone in the Profile tab - Set Your Working Days & Hours: In Manage Account, go to the
Schedule tab. Here, set your typical working days and your daily start and end times.
This information is used for productivity insights and helps TimeTrackerAI track work done
outside your normal schedule.
Example: Setting your working days and hours in the Schedule tab
Once your account is configured, follow these steps to get started:
- After logging in, navigate to the Time Tracking page or the Task Board page from the main menu.
- Begin entering your tasks on the Task Board and logging your time entries on the Time Tracking page. You can create tasks, start timers, or manually add time as needed.
- As you log tasks and time entries, your Dashboard will begin to populate with insights and analytics. Note: The Dashboard will only display data after you have logged your first tasks or time entries.
- Explore the Task Board to organize your work visually and link tasks to time entries.
- Review your dashboard for insights, and try asking questions or exploring AI-powered suggestions.
Need help? Send us an email at support@timetrackerai.com or visit our GitHub issues page.
Key Features
AI-powered, fast, and
frictionless
Smart Time Tracking (Manual & Timers)
Start a timer or enter your time manually—whichever fits your workflow.
TimeTrackerAI supports both styles with AI-driven suggestions and context-aware prompts that
make time tracking fast, accurate, and frictionless.
More than just
tracking time—make time work for you
Every time entry becomes a valuable data point for TimeTrackerAI’s productivity
insights, found on your dashboard. These insights analyze how you’re spending your time—by
category, priority, and even by working hours—to uncover hidden patterns and opportunities for
improvement.
For example, the system can:
- Highlight overextension risks, such as excessive work outside regular hours
- Surface your top time-consuming categories and suggest where to optimize
- Detect imbalances between urgent and important tasks
- Provide personalized suggestions to improve your schedule, reduce burnout, and increase focus
The more intentional your time tracking, the more powerful and accurate these
insights become. Whether you're trying to reclaim your focus, improve team workflows, or avoid
late-night work overload, time entries are the foundation.
You're not just tracking time — you're training a system to
help you work smarter, protect your bandwidth, and continuously improve how you manage your day.
Visual Task Board
Organize and prioritize your work with our Kanban-style task board. Create, drag, and drop tasks
across customizable columns to visualize your workflow and track progress in real time. The
intuitive interface makes it easy to manage everything from small daily tasks to complex
multi-stage projects.
When you close a task and specify a duration, TimeTrackerAI automatically creates a linked time entry—ensuring your tracked time is always accurate and tied directly to your work. This seamless integration means you never lose track of where your effort goes, and your productivity data stays complete.
A task board is more than just a list—it's a visual workspace that helps you break down big goals into actionable steps, focus on what matters most, and see your progress at a glance. By connecting tasks to time entries, you gain a holistic view of your productivity, making it easier to identify bottlenecks, celebrate wins, and continuously improve your workflow.
When you close a task and specify a duration, TimeTrackerAI automatically creates a linked time entry—ensuring your tracked time is always accurate and tied directly to your work. This seamless integration means you never lose track of where your effort goes, and your productivity data stays complete.
A task board is more than just a list—it's a visual workspace that helps you break down big goals into actionable steps, focus on what matters most, and see your progress at a glance. By connecting tasks to time entries, you gain a holistic view of your productivity, making it easier to identify bottlenecks, celebrate wins, and continuously improve your workflow.
Task & Time Entry
Priorities
Both Kanban tasks and time tracking entries use a shared priority system to help
you focus on what matters most. The available priorities are:
- 🔴 Urgent & Important: Tasks or time entries that require immediate attention and have significant impact.
- ⭐ Not Urgent & Important: High-value items that are important for your goals but do not require immediate action.
- 🟡 Urgent & Not Important: Items that are time-sensitive but less critical to your main objectives.
- ⚪ Not Urgent & Not Important: Low-priority items that can be scheduled for later or delegated.
You can set and filter priorities on the Kanban board for better organization and focus.
AI-Driven Productivity Insights
TimeTrackerAI transforms your time tracking data into actionable, AI-powered
insights. The AI insights summary is a dynamic, real-time analysis that reviews your logged
hours, task categories, priorities, and work patterns to help you understand how you spend your
time and where you can improve.
What the AI Insights
Summary Does
- Analyzes your time distribution: Breaks down your hours by category, priority, and working hours to reveal trends and imbalances.
- Identifies patterns and bottlenecks: Flags areas where you may be overextending, such as frequent work outside regular hours or too much time spent on urgent tasks.
- Highlights top time investments: Shows which categories or activities consume the most time, helping you spot opportunities for optimization.
- Provides personalized suggestions: Offers AI-driven recommendations to improve your schedule, balance priorities, and reduce burnout.
- Visualizes productivity data: Summarizes your recent activity in clear, easy-to-read sections—such as overall distribution, top categories, and time management tips.
For example, the summary might point out if you're spending a significant portion
of your time on urgent tasks outside of regular hours, suggest ways to rebalance your workload,
or recommend consolidating meetings to free up focus time. The more consistently you track your
time, the more accurate and helpful these insights become.
The AI insights summary is designed to help you work
smarter, not harder—turning your time data into practical guidance for better productivity and
well-being.
Seamless Multi-Device Sync
Use TimeTrackerAI on web, desktop, or mobile and stay in sync everywhere. Your data is updated
in real-time, with AI ensuring consistency and clarity across platforms.
Custom Reports & Dashboards
Visualize how you're spending your time with exportable reports and interactive charts. AI
helps surface trends, highlight inefficiencies, and pinpoint opportunities to boost your
performance.
Privacy-First Architecture
You're in control. Your data is private, secure, and never sold. AI models are designed to
operate locally when possible, giving you intelligent insights without compromising your
privacy.
Who It's For
- Working Professionals: Who want to optimize their productivity and gain actionable insights into their daily routines.
- Freelancers & Consultants: Who want to better understand and optimize how they spend their time.
- Remote Workers & Digital Nomads: Seeking streamlined, intelligent time tracking on the go.
- Students & Academics: Managing study sessions with AI-assisted focus insights.
- Anyone: Looking to better manage their time, improve productivity, eliminate distractions, and build better work-life balance with data-backed guidance.
Frequently Asked Questions
How secure is my data with TimeTrackerAI?
TimeTrackerAI takes data security very seriously. We use industry-standard encryption for all
data in transit and at rest. Your time tracking data is stored in secure, SOC 2 compliant data
centers. We never sell your data to third parties, and our AI processing is designed to
prioritize privacy, with most analysis happening locally when possible.
Can I export my data from TimeTrackerAI?
Yes, you can export your data for personal review or analysis. Use the export tools to:
- Export AI-powered productivity summaries directly to PDF for easy sharing or record-keeping.
- Export your raw time entries to CSV for further analysis or backup.
How does the AI in TimeTrackerAI work?
Leveraging advanced AI models, including integration with OpenAI, TimeTrackerAI provides deeper
insights and more natural language suggestions. The AI adapts to your unique habits and goals,
offering context-aware advice and smart summaries of your productivity.
Releases
Upcoming Releases
Upcoming Features that are either in active
development or planned to come
soon.
If you do not see something you would like, visit GitHub Issues and check if the issue exists but is not yet planned.
If it does not exist, click New Issue and select Customer Request. Please explain your customer request in as much detail as possible to help us understand your needs.
If you do not see something you would like, visit GitHub Issues and check if the issue exists but is not yet planned.
If it does not exist, click New Issue and select Customer Request. Please explain your customer request in as much detail as possible to help us understand your needs.
New Feature
Custom
Categories for Tasks
Users will be able to create and assign custom categories to their tasks, allowing for more
personalized organization and improved reporting.
Expected: End of
September 2025
New Feature
Google Calendar
Integration
Time entries will seamlessly sync with Google Calendar, allowing users to visualize their
work in their preferred calendar application. This integration enables better scheduling,
time blocking, and coordination with team members who use Google Workspace.
Expected: End of September
2025
New Feature
Custom Workflows
Users will be able to create custom workflows for tasks that require multiple steps. This feature allows users to define a series of steps, mark them as required or optional, and attach them to tasks. This enhancement prevents users from having to create multiple separate tasks for larger multi-phase projects, streamlining project management and ensuring all necessary steps are tracked within a single task framework.
Expected: End of September 2025
Released
New Feature
August 23, 2025
Recurring Tasks
Users can now flag a task as recurring. When recurring is enabled and the task is moved to Done, it will duplicate and start in the To Do column.
New Feature
August 23, 2025
Kanban Task Card Actions
Added a quick actions drop down to task cards for easy actions. Edit, Delete, Duplicate, Move to top, and Move to bottom
Bug Fix
August 22, 2025
Done Tasks are still sending Notifications
Fixed an issue where users were still receiving overdue notifications for tasks even after they were moved to Done.
Users will now only receive overdue notifications for tasks that are not completed.
New Feature
August 21, 2025
Clear All Notifications
Users can now clear all notifications at once from the notifications dropdown.
This feature includes a custom confirmation modal to prevent accidental deletion and provides visual feedback with success notifications.
The "Clear All" button appears next to "Mark all read" in the notifications dropdown, making notification management more efficient and user-friendly.
Bug Fix
August 14, 2025
Hours Logged and Outside Working Hours now update instantly after using quick actions
Fixed an issue where the Hours Logged and Outside Working Hours metrics required a page refresh to update after logging time via quick actions.
These values now update automatically when you add time from manual entry or timers.
New Feature
August 10, 2025
Notifications System
Introduced the first iteration of our intelligent notification system to help users stay on top of their tasks.
The system automatically sends notifications when task due dates are overdue and continues to remind users every 24 hours until the due date is updated or the task is completed.
Additionally, users receive alerts when tasks remain in "In Progress" or "Blocked" status for 10 days, with daily reminders until the task status is updated.
The notification system also enables the TimeTrackerAI team to send system messages, updates, and alerts directly to users, ensuring important announcements and platform updates reach all users effectively.
This proactive approach ensures important tasks never fall through the cracks and helps maintain project momentum.
New Feature
August 9, 2025
Email Verification Needed on Registration
New users will be required to verify their email address during registration.
This improves account security, prevents spam signups, and ensures users have access to important notifications.
Customer Request
August 8, 2025
Quick Actions: Header Card for Quick Stats and Actions
Introduced a new header card on every page, providing quick stats and enabling users to swiftly add a new time entry or start a timer from anywhere.
This enhancement improves accessibility and streamlines workflows, ensuring users can manage their time efficiently without navigating away from their current context.
New Feature
August 6, 2025
Registration Email Verification
New users are now required to verify their email address during the registration process.
This feature enhances account security, reduces spam registrations, and ensures that users can reliably receive important notifications and password recovery emails.
New Feature
August 1, 2025
Added Notes Field to Task Cards
Introduced a dedicated notes field for each task card, allowing users to add and manage detailed notes.
This enhancement lays the groundwork for future support of markdown formatting within task notes.
Bug Fix
July 30, 2025
Fixed duplicate entries when saving a task
Resolved an issue where saving a task with a specified duration could result in duplicate entries being recorded in the database.
This fix ensures that each task is saved only once, preventing multiple appearances in the time tracking table.
Customer Request
July 30, 2025
Change mouse pointer when hovering over a task so it signifies it can be dragged
Enhanced the Kanban board user experience by updating the mouse pointer to visually indicate when a task card is draggable.
This improvement was implemented in response to customer feedback, making task management more intuitive and accessible.
Enhancement
July 30, 2025
Task Duration modal now allows direct entry of hours and minutes
Improved the Task Duration modal by adding editable number input fields for hours and minutes, allowing users to quickly enter time values directly.
This enhancement streamlines the process of logging durations, especially for tasks requiring precise minute entry, and provides a more efficient and user-friendly experience.
Enhancement
July 26, 2025
Done column now has Show All / Hide All
The Done column on the Kanban board now includes Show All and Hide All controls, allowing users to limit the visible completed tasks to 10 or expand to see all.
This keeps the board clean and manageable, especially for users with many completed tasks.
Enhancement
July 26, 2025
Added card count totals to Kanban board column
Each Kanban board column now displays a card count total, making it easier to see at a glance how many tasks are in each stage.
New Feature
July 21, 2025
Audible Ding when timers complete
Now users can safely navigate away from the TimeTrackerAI browser window, and their timer will sound off when completed or when transitioning Pomodoro states.
Bug Fix
July 19, 2025
Timer Modal: Prevents closing when clicking outside
Fixed an issue where the timer modal would close if the user clicked outside the modal (on the backdrop).
The modal now remains open unless closed by the user using the X, Cancel, or other modal-specific actions.
This ensures users can reliably start and manage timers without accidental modal closure.
Customer Request
July 13, 2025
Delete Confirmation Modal: Enter Key Support
Users can now confirm deletion of a time entry by pressing Enter when the delete confirmation modal is open, improving accessibility and workflow speed.
Enhancement
July 13, 2025
Tooltips added for Priority
Added clear, multi-line tooltips for the Priority field in time entry and Kanban task modals, providing users with better guidance and understanding of priority levels.
This enhancement improves user experience and product clarity.
Bug Fix
July 12, 2025
Prevent Multiple Submissions: Save button disables on submit
Fixed an issue where users could click the Save button multiple times when adding a new time entry manually, resulting in duplicate entries.
The Save button is now disabled and a spinner is shown while the entry is being saved, ensuring only a single submission is processed.
Bug Fix
July 12, 2025
Mouse pointer changes to text input when hovering over task title but it is not an editable field
Resolved an issue where the mouse cursor would incorrectly display as a text input (I-beam) when hovering over the task card title in the Kanban board.
The cursor now displays as a default pointer, making it clear that the field is not editable and improving the user experience.
Customer Request
July 12, 2025
Double-Click on Task Cards to Open Details
Users can now double-click any Kanban task card to instantly open the view/edit modal for that task.
This customer request streamlines workflow by allowing faster access to task details and editing, making the Kanban board more intuitive and efficient for all users.
Enhancement
July 12, 2025
Time Entry Table Action Button Tooltips
Added dedicated tooltips to the view, edit, and delete buttons in the time entry table, using accessibility-focused descriptions.
This improves usability for all users, especially those using assistive technologies, and ensures consistent, clear guidance for each action.
Customer Request
July 12, 2025
Default Kanban Task Priority: New tasks now default to 'Not Urgent & Not Important'
Creating a new Kanban task now automatically selects "Not Urgent & Not Important" as the default priority.
This customer request streamlines the workflow, requiring one less click and making task entry faster and more intuitive for users.
Bug Fix
July 10, 2025
Kanban Board: Eliminated unnecessary horizontal scrolling on Tasks page.
Fixed CSS issues that caused unneeded horizontal scrolling on the Kanban Task Board.
The board now properly adapts to different screen sizes, with columns resizing appropriately on larger screens
and maintaining usability on mobile devices. A warning notification now appears when the window becomes too narrow for optimal viewing.
New Feature
July 9, 2025
Google OAuth Integration: Secure and streamlined login and registration.
Users can now sign in and register using their Google accounts, providing a faster and more convenient authentication experience.
The implementation includes secure email verification and sets the groundwork for Google Calendar integration in the future.
New Feature
July 5, 2025
Integrate Kanban Tasks with TimeTracking Entries: Seamless integration of task board items with time tracking.
Completed task board items are now seamlessly integrated with the time tracking tables and pages. This integration allows Tasks from the board to be measured for reporting and AI insights, providing a comprehensive view of your productivity and enabling deeper analysis of your work patterns.